h+h cologne: 20.–22.03.2020

#hhcologne

Exhibitor checklist

We want to make sure that your participation as an h+h cologne exhibitor is stress free. In addition we want to and make it easier for you to prepare for the trade fair. The following check list will provide you with an overview of all the things that you should consider and it includes important deadlines. This way, you will have all the important dates at a glance.

  • You can sort all of your important dates according to date, priority and category
  • You can find the right contact person to answer your questions with one click
  • You can import the most important dates directly into your calendar software (e.g. Outlook) using iCalendar
  • You can use the calendar to display important dates starting from a particular point in time

Import all appointments in your calendar application with one click.

  • Stand space

    Deadline early bird discount

    30.06.2019 | 5:00 PM

    By registering on or before 30th June 2019, exhibitors will be charged the reduced trade fair participation price. The price is based on the date the registration forms are received by Koelnmesse.

    Tel. +49 221 821-3206

    Download calendar entry

    To the registration forms
  • Stand space

    Layout planning begins

    01.07.2019 | 9:00 AM

    Start of hall allocation.

    Tel. +49 221 821-3206

    Download calendar entry

  • Stand space

    Mailing of stand confirmations

    01.09.2019 | 5:00 PM

    Starting about September 2019 stand confirmations are sent out. The participation contract takes effect with stand confirmation. The stand area confirmation includes dimensioned stand sketches and site maps as attachments.

    Tel. +49 221 821-3206

    Download calendar entry

  • Services

    Mailing of Koelnmesse-Service-Portal log-in data

    07.10.2019 | 9:00 AM

    Starting about October 2019 Koelnmesse-Service-Portal (KSP) log-in data is sent to exhibitors whose stands have been confirmed. You can easily order our trade fair services online through the KSP.

    Tel. +49 221 821-3206

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Passes

    Mailing of work and exhibitor passes

    01.12.2019 | 9:00 AM

    As an exhibitor you will receive your free exhibitor passes with your trade fair participation invoice. These passes will be valid from the first day of construction to the last day of dismantling. Free work passes will also be included that allow personnel involved in construction and dismantling to have access to the exhibition centre.

    Tel. +49 221 821-3206

    Download calendar entry

  • Invoice

    Mailing of stand rental invoice

    01.12.2019 | 5:00 PM

    You will receive the invoice for the participation fee including stand area rental, along with your free work and exhibitor passes, starting around December 2019. Invoice amounts are payable immediately upon receipt of the invoice.

    Tel. +49 221 821-3206

    Download calendar entry

  • Services

    Deadline for ordering fire protection

    30.12.2019 | 5:00 PM

    Use form T.23 to place your order through the Koelnmesse-Service-Portal. It is possible to make a reservation at a later point in time for an additional charge.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Stand space

    Editorial and advertising deadline for the Media Package

    08.01.2020 | 5:00 PM

    All main exhibitors, co-exhibitors and all additionally represented companies are obliged to order the Media Package, which includes an entry in the printed catalogue. A fee is charged for this service. Please make a note of the deadline for providing editorial and advertising content.

    NEUREUTER FAIR MEDIA GmbH
    Tel. +49 201 365 47-212
    e-mail

    Download calendar entry

    To the Media shop
  • Stand space

    08.01.2020 | 5:00 PM

    Deadline for the registration of co-exhibitors*. Form 1.20 is available in the download area. *Co-exhibitors are companies that are represented at the trade fair with their own products and their own personnel but use the stand area of a main exhibitor. Companies within a corporate group and subsidiaries count as co-exhibitors.

    Tel. +49 221 821-3206

    Download calendar entry

    To the registration forms
  • Services

    Deadline 20.01.20120 for ordering in the Koelnmesse-Service-Portal

    20.01.2020 | 5:00 PM

    Form T.02 - Deadline for ordering water and compressed air installation *
    Form T.03 - Deadline for suspensions (from the hall ceiling) *
    Form S. 01 - S.11 Deadline for ordering stand construction (incl. Partition wall elements/carpet)

    * It is possible to make a reservation at a later point in time for an additional charge.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Services

    Parking space reservation for trucks/containers/trailers

    17.02.2020 | 5:00 PM

    Use form T.20 to place your order through the Koelnmesse-Service-Portal. It is possible to make a reservation at a later point in time according to availability.

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Orders

    Deadline 17.02.2020 for ordering in the Koelnmesse-Service-Portal

    17.02.2020 | 5:00 PM

    Form M.01 - Deadline for ordering advertising space
    Form T.01 - Deadline for ordering electrical installations*
    Form T.02 - Deadline for ordering water connections*
    Form T.04 - Deadline for ordering stand security*
    Form T.05 - Deadline for ordering stand cleaning
    Form T.06 - Deadline for ordering waste disposal
    Form T.13 - Deadline for tableware rental
    Form T.17 - Deadline for ordering internet and telecommunications*
    Form T.18 - Deadline for ordering forwarding services
    Form T.19 - Deadline for ordering (long-term) parking permits

    * It is possible to make a reservation at a later point in time for an additional charge. "

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Service

    GEMA registration deadline

    20.02.2020 | 5:00 PM

    GEMA – Bezirksdirektion NRW
    P.O. Box 1013 43, 44013 Dortmund, Germany
    Tel. +49 231 57701-200
    Fax +49 231 57701-230

    www.gema.de

    Download calendar entry

    Gema
  • Services

    Deadline for ordering catering credit card

    02.03.2020 | 5:00 PM

    Use form C.02 to place your order through the Koelnmesse-Service-Portal. It is possible to make a reservation at a later point in time for an additional charge.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Orders

    Deadline for ordering conference and office catering

    11.03.2020 | 5:00 PM

    Order via webshop of Kirberg catering.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    e-mail

    Download calendar entry

    To the Kirberg webshop
  • Services

    Deadline 14.03.2020 for ordering in the Koelnmesse-Service-Portal

    14.03.2020 | 5:00 PM

    Form C.01 - Deadline for ordering catering delivery services
    Form M.02 - Deadline for event organisation (e.g., stand parties)
    Form M.03 - Deadline for ordering press compartments
    Form M.04 - Deadline for ordering room rental (office and conference rooms)
    Form M.05 - Deadline for ordering photographer service
    Form M.06 - Deadline for stand assessment
    Form T.07-T.12 - Deadline for ordering furniture rental
    Form T.14 - Deadline for plant rental and sale
    Form T.15 - Deadline for ordering Audio/Video/PC equipment rental
    Form T.20 - Deadline for parking space reservations for trucks/containers/trailers
    Form T.21 - Deadline for ordering hostesses/stand staff
    Form T.24 - Deadline for material impregnation"

    It is possible to make a reservation at a later point in time for an additional charge.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Stand construction

    Start of Construction period for halls 2 and 3

    16.03.2020 | 7:00 AM

    Please observe the traffic guidelines and the vehicle admission.

    Download calendar entry

    Information for stand constructors
  • Service

    Hotel room reservations

    19.03.2020 | 5:00 PM

    We recommand that you book your hotel rooms early via our online booking system.

    Hotel and Travel Services
    Tel. +49 221 821-3998
    Fax +49 221 821-3999
    e-mail

    Download calendar entry

    Hotel rooms
  • Stand construction

    End of Construction period for halls 2 and 3

    19.03.2020 | 6:00 PM

    Please observe the traffic guidelines and the vehicle admission.

    Download calendar entry

    Information for stand constructors
  • Stand construction

    End of Construction period

    19.03.2020 | 8:00 PM

    Please observe the traffic guidelines and the vehicle admission.

    Download calendar entry

    Information for stand constructors
  • Trade Fair

    Start of the fair

    20.03.2020 | 9:00 AM

    This opening times are valid for exhibitors. Visitors can access from 09:00 a.m.

    Download calendar entry

    To the opening times
  • Trade Fair

    End of the fair

    22.03.2020 | 5:00 PM

    This opening times are valid for exhibitors. Visitors can access till 5:00 p.m.

    Download calendar entry

    To the opening times
  • Stand construction

    Start of dismantling

    22.03.2020 | 6:00 PM

    "The stand may not be partially or completely cleared, nor may exhibits be packed away, before 5:00 p.m. on 25th March 2018. Koelnmesse has the right to impose a contract penalty of up to 5,000.00 euros for each time that an exhibitor violates this regulation. Koelnmesse may in addition/as an alternative bar the exhibitor in question from participating in the following event."

    Download calendar entry

    Information for stand constructors
  • Stand construction

    End of dismantling

    24.03.2020 | 6:00 PM

  • Invoice

    Mailing final invoice for services

    06.04.2020 | 9:00 AM

    "Koelnmesse GmbH is entitled to collect an adequate down payment for the services provided at an event – e.g. electricity and water supplies, media services etc. The amount of the down payment for services is based on the services invoiced at the previous event. For exhibitors that did not take part in the previous event, the down payment amounts to 24,50 EUR / sqm. Following the event, a separate invoice will be drawn up for the services provided; the down payment will be credited to this amount. Invoice amounts are payable immediately upon receipt. If the down payment exceeds the amount charged for services provided, the excess amount will be paid back to the exhibitor. Exhibitors are not entitled to have interest paid on their down payment."

    Tel. +49 221 821-3998
    e-mail

    Download calendar entry