Order deadlines for exhibitors

We want to make sure that your participation as an h+h cologne exhibitor is stress free. In addition we want to and make it easier for you to prepare for the trade fair. The following check list will provide you with an overview of all the things that you should consider and it includes important deadlines. This way, you will have all the important dates at a glance.

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Deadline

Information

Start date

Stand space

Deadline Early Bird I

31.05.2025 | 12:00 AM

By registering on or before 31st May 2025, exhibitors will be charged the reduced trade fair participation price. The price is based on the date the registration forms are received by Koelnmesse.

Sales
Patricia Gesing
Sales Manager
Tel. +49 221 821-3206
responsibility for company names L – Z
Write an e-mail
René Dußard
Sales Manager
Tel. +49 221 821-2719
Fax +49 221 821-3003
responsibility for company names A – K
Write an e-mail
Download calendar entry
To the application forms
Stand space

Layout planning begins

01.08.2025 | 12:00 AM

Start of hall allocation.

Sales
Patricia Gesing
Sales Manager
Tel. +49 221 821-3206
responsibility for company names L – Z
Write an e-mail
René Dußard
Sales Manager
Tel. +49 221 821-2719
Fax +49 221 821-3003
responsibility for company names A – K
Write an e-mail
Download calendar entry
Stand space

Mailing of stand confirmations

01.09.2025 | 12:00 AM

Starting about September 2025 stand confirmations are sent out. The participation contract takes effect with stand confirmation. The stand area confirmation includes dimensioned stand sketches and site maps as attachments.

Sales
Patricia Gesing
Sales Manager
Tel. +49 221 821-3206
responsibility for company names L – Z
Write an e-mail
René Dußard
Sales Manager
Tel. +49 221 821-2719
Fax +49 221 821-3003
responsibility for company names A – K
Write an e-mail
Download calendar entry
Invoice

Mailing of participation invoice

01.12.2025 | 12:00 AM

You will receive the invoice for the participation fee including stand area rental, along with your free work and exhibitor passes, starting around December 2025. Invoice amounts are payable immediately upon receipt of the invoice.

Sales
Patricia Gesing
Sales Manager
Tel. +49 221 821-3206
responsibility for company names L – Z
Write an e-mail
René Dußard
Sales Manager
Tel. +49 221 821-2719
Fax +49 221 821-3003
responsibility for company names A – K
Write an e-mail
Download calendar entry
Services

Deadline 20.01.2026 for ordering in the service-shop

20.01.2026 | 12:00 AM

Place your order through the service shop!
- Deadline for ordering suspensions (from the hall celling)*
*It is possible to make a reservation at a later point in time for an additional charge.

Service-Shop Hotline
Telefon +49 221 821–3500
E-Mail
Download calendar entry
To the service shop
Services

Early bird price until 17.02.2026 for ordering in the service-shop

17.02.2026 | 12:00 AM

Place your order through the service shop!
- electrical installations
- water connections
- stand security
- stand cleaning
- waste disposal
- internet and telecommunications
- Carpeting
- Fire protection
- exhaust vent and compressed air installation
It is possible to order at a later date at the regular price.

Service-Shop Hotline
Telefon +49 221 821–3500
E-Mail
Download calendar entry
To the service shop
Services

Deadline 17.02.2026 for ordering in the service-shop

17.02.2026 | 12:00 AM

- Forwarding services
- (long-term) parking permits
- Advertising space

Service-Shop Hotline
Telefon +49 221 821–3500
E-Mail
Download calendar entry
To the service shop
Services

Deadline 03.03.2026 for ordering in the service-shop

03.03.2026 | 12:00 AM

Deadline for ordering parking spaces for trucks/containers/trailers

Site Security/Logistics
Hans-Joachim Fischer
Tel. +49 221 821-3588
Fax +49 221 821-3435
e-mail
MiIchael Moenig
Tel. +49 221 821-2838
Fax +49 221 821-3999
e-mail
Download calendar entry
To the service shop
Stand space

Editorial and advertising deadline for the Marketing package

11.03.2026 | 12:00 AM

All main exhibitors, co-exhibitors and all additionally represented companies are obliged to order the Marketing Package, which includes an entry in the printed catalogue. A fee is charged for this service. Please make a note of the deadline for providing editorial and advertising content.

Site Security/Logistics
Hans-Joachim Fischer
Tel. +49 221 821-3588
Fax +49 221 821-3435
e-mail
MiIchael Moenig
Tel. +49 221 821-2838
Fax +49 221 821-3999
e-mail
Download calendar entry
To the Media shop
Stand space

Application of co-exhibitors

11.03.2026 | 12:00 AM

Deadline for the application of co-exhibitors*.
Co-exhibitors can be registered via the online application tool on h+h cologne website.
*Co-exhibitors are companies that are represented at the trade fair with their own products and their own personnel but use the stand area of a main exhibitor. Companies within a corporate group and subsidiaries count as co-exhibitors.

Sales
Patricia Gesing
Sales Manager
Tel. +49 221 821-3206
responsibility for company names L – Z
Write an e-mail
René Dußard
Sales Manager
Tel. +49 221 821-2719
Fax +49 221 821-3003
responsibility for company names A – K
Write an e-mail
Download calendar entry
To the registration forms
Services

Deadline 12.03.2026 for ordering in the service-shop

12.03.2026 | 12:00 AM

Hostesses/stand staff and setup, dismantling and supporting staff

Site Security/Logistics
Hans-Joachim Fischer
Tel. +49 221 821-3588
Fax +49 221 821-3435
e-mail
MiIchael Moenig
Tel. +49 221 821-2838
Fax +49 221 821-3999
e-mail
Download calendar entry
To the service shop
Services

Deadline 14.03.2026 for ordering in the service-shop

14.03.2026 | 12:00 AM

Place your order through the service shop!
- Deadline for ordering room rental (office and conference rooms)
- Deadline for ordering furniture rental
- Deadline for ordering audio/video/PC equipment rental
- Deadline for light, video and sound systems

Service-Shop Hotline
Telefon +49 221 821–3500
E-Mail
Download calendar entry
To the service shop
Stand construction

Start of Construction period

16.03.2026 | 6:00 AM

Please observe the traffic guidelines.

Site Security/Logistics
Roman Gersch
Tel. +49 221 821-2670
Fax +49 221 821-3209
e-mail
Download calendar entry
Construction and dismantling instructions
Service

GEMA registration deadline

19.03.2026 | 12:00 AM

Register musical reproduction/performance with GEMA.

GEMA – Bezirksdirektion NRW
P.O. Box 1013 43, 44013 Dortmund, Germany
Tel. +49 231 57701-200
Fax +49 231 57701-230
www.gema.de
Download calendar entry
Orders

Deadline for ordering conference and office catering

19.03.2026 | 12:00 AM

Order via webshop of Kirberg catering.

Kirberg Messecatering GmbH
Gewerbehof 18
51469 Bergisch Gladbach
Tel. +49 221 284-8552
Fax +49 221 284-8550
Write an e-mail
To the website
Download calendar entry
To the Kirberg webshop
Stand construction

End of Construction period

19.03.2026 | 6:00 PM

Please observe the traffic guidelines.

Site Security/Logistics
Roman Gersch
Tel. +49 221 821-2670
Fax +49 221 821-3209
e-mail
Download calendar entry
Construction and dismantling instructions
Service

Hotel room reservations

20.03.2026 | 12:00 AM

Book your hotel accomodation for h+h cologne here.

Hotel and Travel Services
Tel. +49 221 821-3998
Fax +49 221 821-3999
e-mail
Download calendar entry
To the booking portal
Trade Fair

Start of the fair

20.03.2026 | 8:00 AM

This opening times are valid for exhibitors. Visitors can access from 09:00 a.m.

Tel. +49 221 821-2492
e-mail
Download calendar entry
To the opening times
Stand construction

Start of dismantling

22.03.2026 | 5:00 PM

Trucks will be permitted to enter from 18:00 p.m. The stand may not be partially or completely cleared, nor may exhibits be packed away, before 17:00 p.m. on 22.03.2026. Koelnmesse has the right to impose a contract penalty of up to 5,000.00 euros for each time that an exhibitor violates this regulation. Koelnmesse may in addition/as an alternative bar the exhibitor in question from participating in the following event.

Site Security/Logistics
Roman Gersch
Tel. +49 221 821-2670
Fax +49 221 821-3209
e-mail
Download calendar entry
Construction and dismantling instructions
Trade Fair

End of the fair

22.03.2026 | 6:00 PM

This opening times are valid for exhibitors. Visitors can access till 5:00 p.m.

Download calendar entry
To the opening times
Stand construction

End of dismantling

24.03.2026 | 6:00 PM

Please observe the traffic guidelines.

Site Security/Logistics
Roman Gersch
Tel. +49 221 821-2670
Fax +49 221 821-3209
e-mail
Download calendar entry
Construction and dismantling instructions