3.1 Collection of access data
When you access our website, your terminal automatically transfers data for technical reasons. The following data are stored separately from other data that you may possibly transmit to us:
- date, time and duration of your visit to our websites
- IP address, that has been assigned to you by your Internet provider
- the web page visited
- the user tool (i.e. web browser, operating system) you have used to access the site
- the action that you carried out on our website
- the terms you used in the search engines and in the site search and the search result
- whether a site was successfully accessed or not
- what information was called up (incl. downloads)
- from which server you accessed the website and the website from which you reached the current website
- These data are exclusively stored for technical purposes and are not at any time associated with a specific person.
The handling of your personal data for the purposes of providing this website and of communicating via this website are carried out on the basis of our legitimate interest pursuant to Article 6 (1) (f) General Data Protection Regulation (GDPR). It is technically necessary for us to process specific personal data (e.g. IP address) in order to provide this website. In order for you to communicate with us, it is necessary for us to handle respective personal data.
In the context of the necessary balancing of interests we have balanced your interest in the respective privacy of your personal data and our interest in the provision of this website and the establishment of contact with one another. Your interest in privacy is outweighed in both cases. If this were not the case, we would be unable to provide this website or to react to your contact query.
3.2 Ticket Shop
Various data on the visitor are required in order to purchase a ticket from our Ticket Shop. The following mandatory details are necessary:
- Your name
- Your e-mail address
- Company (only for trade visitors)
- Address (place, street, house number, postcode)
- Marketing characteristics
- A password
These data are necessary in order to set up and manage a user account for you. In the Digital Event-Platform and also in the app, the registration must be made with the same data (e-mail address and password) as in the ticket store. Not least we require these and possibly other data in order to be able to respond to possible future queries from you.
We process these data in order to be able to provide you with the services of our ticket shop and to fulfil the respective contracts agreed with you pursuant to Article 6 (1) (b) GDPR. The data is also processed for the promotion of our events and services (on the basis of Section 7 Paragraph 3 UWG (German Fair Trade Practices Act)) and for optimization and for market research and opinion research.
Insofar as we, as described above, require your data for the purposes of providing the functions of our ticket shop, you are contractually obliged to provide us with these data. Without these data we are unable to provide you with these functions.
Furthermore, you can enter the following voluntary details in the course of your registration in your profile:
- Academic title
- Other title
- Company (only voluntary for private visitors)
- House number
- P.O. Box
- P.O. Box, postcode:
- Web address
The entry of these details is voluntary and not necessary in order to purchase a ticket.
The processing of this personal data is only carried out on the basis of the express consent you have provided to us pursuant to Article 6 (1) (a) GDPR.
3.3 Community functions
The networking function, when enabled, gives the user the opportunity to directly contact other participants registered on the event's Digital Event-Platform. The platform differentiates between the 'public participants' of the event and the 'private participants'. This distinction is relevant to whether and when the respective contact is available to the user for networking.
"Public participants" are (i.) the persons named by the respective exhibitor and those (ii.) who provide a specific service within the scope of an agreement with Koelnmesse, such as a speaker or moderator. These persons are generally available for the networking function as part of the performance of the contract.
"Private participants" include trade visitors to our event. These persons are included in the directory if and only if (i.) consent to the network function was already given at the time of ticket purchase or (ii.) consent was given at any later time within the Digital Event-Platform.
As a result, this means that all other users who have purchased a ticket and given consent to participate in networking are available to the user for the networking function.
The networking function is deactivated by default unless the user has given consent for it when purchasing a ticket. However, the user can activate it in his profile and deactivate it again after activation. For use, the user's contact data known to us is imported into the platform from previous systems (e.g. ticket store or CRM system). The user can then add to or complete this data in the platform at any time.
Please note that the networking function could, corresponding to your settings, be accessible to other participants of the Digital Event-Platform, and that all personal information that you set within them or provide in the course of your registration can be seen by others. We cannot control how other users of our website utilize this information. In particular, we cannot prevent unwanted messages being sent to you. Content placed in the Digital Event-Platform can be stored for an unlimited period. Should you, at some future time, wish the removal of specific placed material, send us a corresponding e-mail at the address given above.
We collect all data entered in the context of the networking function in order to be able to provide you with the networking function as intended, Article 6 (1) (b) GDPR.
Insofar as we, as described above, require your data for the purposes of providing the networking function, you are contractually obliged to provide us with these data. Without these data we are unable to provide you with the corresponding networking function.
3.4 Registration as an exhibitor, a media representative or a visitor
You can register on our Ticket Shop as a visitor, trade visitor, media representative or exhibitor. We process the personal data that you have provided us with in the course of your registration in order to accomplish this.
The processing of your personal data is carried out for the purposes of initiating, executing and winding up the corresponding user contract, Article 6 (1) (b) GDPR.
You are required to register in order to use the Digital Event-Platform.
In detail, we process your personal data for the following purposes:
- The purchase of tickets for our events;
- The redeeming of vouchers;
- The registration of future tickets "with one click";
- Checking trade visitor status;
- Pre-filling of the networking profile for participation in the networking function of Koelnmesse media representatives;
- Announcements, trade information and other materials concerning events of interest to you;
- The offer of individually customized services;
- Query regarding participation in our market and opinion research;
- The prevention or discovery of misuse and fraud, in particular in the case of vouchers and free tickets;
- If necessary, simple actualization of your personal data over the Internet.
Data collected subsequently is also assigned to your customer account. These include, for example, data collected when ordering a ticket.